Email Migration to Microsoft 365
Professional Email for your Business
Whether you work for yourself or have a team of 10 people you need a professional email system. You need email that is reliable, stays synchronized across your devices and enables to manage your contacts and calendars wherever you are.
In our experience the best email system for businesses is Microsoft 365 Exchange Online.
Carry on reading to learn more about what it is and how we can migrate your emails to it.
What is Microsoft 365 Exchange Online
You are probably familiar with Microsoft 365 for applications such as Outlook, Word, Excel and PowerPoint. Microsoft 365 Exchange Online is part of the Microsoft 365 Business suite of applications and manages the sending and receiving of your emails.
When you send a letter in the post it goes to a central sorting office and makes it way through various sorting offices and depots before eventually being delivered through the recipient's letter box. And in the real world we have a choice of who to deliver those emails. In the UK the big players are Royal Mail, DPD, DHL and UPS. Some companies are more reliable than others in terms of reliable mail delivery - ie. no lost letters,
In the online world of emails there are a many 'sorting offices'. Two of the biggest playeres are Microsoft 365 Exchange Online and Google Workspace. Other players are IONOS, GoDaddy, 123-Reg. For all busineses we recommend Microsoft 365 Exchange Online.
We think Microsoft 365 Exchange Online is the best email system, period!
Whether you use a PC or a Mac it just works. Email deliveability is very good and the spam filters are excellent. You won't run out of email storage space anytim soon either. There are also two other major features which makes it even better: calendars and contacts.
Why Migrate your Emails to Microsoft 365 Exchange
You may have your own reason to wanting to migrate your emails to Microsoft 365 Exchange and listed below are the common reasons we come across:
- Unreliable email delivery
- Lots of spam coming into inbox
- Sent emails ending up in recipients junk mailboxes
- Mailboxes have small storage
- No Teams integration
- No synchronised calendars and contacts across devices
Get your email migration project started today
Wherever you are based in the country we can help you migrate your emails to Microsoft 365 Exchange Online.
What you get with Microsoft 365 Exchange
- Large 50GB Mailbox - that's huge!
- Synchronised email, contacts and calendars across all your devices
- Reliable email delivery
- Great spam filters
Which Email Providers can be moved to Microsoft 365 Exchange Online
IONOS
123-Reg
Any webhosting / email hosting company using CPanel.
Any IMAP Servers
Google Workspace
Any many, many more...
For IONOS and web hosts who use cPanel we have a complete 9 step guide in our Knowledge Base explaining how to migrate your IONOS emails to Microsoft 365 Exchange Online.
How does an email migration work
When migrating your emails to Microsoft 365 Exchange Online we guarantee not to lose any emails. If you currently use Outlook to manage your emails we will also be able to migrate your calendar and address book. Our aim is to make the transition to Microsoft 365 Exchange Online as seamless as possible.
1. Sign up for Microsoft 365
Create a Microsoft 365 Business account and purchase appropriate package such as Exchange Online, Business Basic or Business Standard.
2. Prove to Microsoft you own your domain
Add a TXT record to your DNS records. This is usually done via your webhosting company.
3. Complete First Stage Migration of emails from current system into Microsoft 365
We use a service called MigrationWiz from BitTitan to facilitate this. The migration is done in two phases.
4. Do DNS switchover so all new emails are routed through new Microsoft 365 Exchange Online.
Log into your web hosting company and update DNS records in line with new records Microsoft have provided.
5. Complete second phase of email migration from old system into new Microsoft 365 Exchange Online
The second phase migration will finish migrating all emails into new Microsoft 365 Exchange account.
6. Setup Microsoft Outlook on computers and mobile phones
If you are already using Outlook then we will need to create a new Outlook Profile and setup new email account. Calendars and Contacts might also need to be manually migrated from old system into new.
FAQ
We know that you will have lots of questions before embarking on an email migration so you will find answers to common questions below. For everything else, just get in contact with us.
1. How much does Microsoft 365 Exchange Online cost?
Microsoft 365 has many packages which includes their email Exchange service. Prices start at £3.30 per user per month. We will help you choose the best package for your needs. You can also read our knowledge base article to help you make the right decision.
2. How much does it cost to migrate my emails to Microsoft 365 Exchange Online
There are two aspects to this question. Firstly you will pay Microsoft for the package you need which will cost around £50 - £140 per year.
The second aspect is our costs to help you with migrating your existing email to Microsoft 365. Every migration project is unique but prices are usually around £250-£300 for one email address, £400 for two email address and £500 for 3 email addresses.
3. How long does it take to migrate my emails to Microsoft Exchange Online
Most email migrations are done over two sessions with each session about 2 hours. We can do the sessions over remote login using AnyDesk or we can also do it via Teams or Zoom.
4. Are any emails lost during the migration?
No! The simple answer is we guarantee that you won't lose any emails during the migration to MIcrosoft 365.
5. Will my email go down during the migration?
The only time your emails will go down is during the DNS switchover (step 4 above). This process usually takes around 5-10 minutes. Therefore there is a slim risk that someone sending you an email will fail. We can minimise this risk by doing the switchover early in the day or late in the day to suit your needs.
6. My website and emails are with the same webhosting company. Will I have to change any of this when I migrate to Microsoft 365?
No, your website and web hosting company can stay exactly the same. The only thing we change are DNS records in your web hosting account.
What our customers say
Emma O'Hara
"Computer disk drive had filled up completely and I couldn't see why. Robert was able to access my computer remotely and sort everything out for me very quickly. I would highly recommend and I will definitely be using his services again (if I should need)."
Liston Furtado
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Sudipto Sil
"Highly satisfied. Robert replaced my HDD and restored my laptop by installing windows along with desird HDD partitions within 24 hours as he promised. Plus all data copied to new HDD from the old harddisk. My old HDD was failing but Robert backed up around 700GB of data into the new one very efficiently. 200% recommendable. Robert is very much effective to advise and with proper guidance."